Coordinator Portal
Coordinator Manual
Your complete guide to program-wide oversight — managing students, companies, proposals, announcements, and compliance reporting.
8 ModulesBase Path: /coordinator
Your role in INTRAK
Program Oversight
Monitor all students, instructors, and company placements across the program.
Company Management
Maintain partner company records and manage internship capacity.
Announcements
Create and publish announcements to students, instructors, and partners.
Final Decisions
Make final decisions on company proposals forwarded by instructors.
Module Guide
Program Dashboard
High-level program metrics and quick access to all key coordinator functions.
/coordinator/dashboard
Program Metrics
Total students, placements, pending reviews, and compliance rates.
Quick Access
Direct links to students, documents, companies, and announcement tools.
Alerts
Flag items requiring immediate coordinator attention.
Module Guide
Student Management
Monitor all student records, assign or reassign instructors, and track progress across the program.
/coordinator/students
All Students
View all students enrolled in the program — not limited to assigned instructors.
Instructor Assignment
Assign or reassign instructors to students where authorized.
Progress Tracking
Monitor document completion, placement status, and attendance compliance.
Intervention
Identify students needing support or action based on compliance indicators.
Module Guide
Document Review
Centralized document review with final decision authority across all students.
/coordinator/documents
Reviewing documents
1
Access the centralized document queue for all students
2
Review submissions and apply final decision where needed
3
Approve, reject, or request resubmission with clear remarks
As coordinator, you have final review authority. Your decisions override instructor-level decisions where applicable.
Module Guide
Company Management
Maintain the list of partner companies, manage internship capacity, and track assignments.
/coordinator/companies
Partner Companies
Full list of registered partner companies available for student placement.
Capacity Tracking
Monitor slot availability and current intern assignments per company.
Company Records
Edit and maintain company information and partnership context.
Module Guide
Company Proposals
Make final decisions on non-listed company proposals forwarded by instructors.
/coordinator/company-proposals
Your decision role
Proposals reach you only after an instructor has forwarded them. You make the final decision.
Approve
Accept the proposed company — it may be added to the partner list.
Request External Approval
Mark as pending additional institutional or external sign-off.
Reject
Reject the proposal with remarks explaining the decision.
Final status values you set
UNDER_COORDINATOR_REVIEW
PENDING_EXTERNAL_APPROVAL
APPROVED
REJECTED
Module Guide
Program Announcements
Create and publish announcements to specific user groups across the program.
/coordinator/announcements
Creating an announcement
1
Go to /coordinator/announcements and click Create
2
Write your announcement title and body content
3
Select target audience (all users, students only, instructors, etc.)
4
Optionally pin the announcement to keep it prominent
5
Publish — recipients receive notifications instantly
Pinned Announcements
Pinned items appear at the top of student and instructor dashboards.
Audience Targeting
Target all users or specific roles for focused communication.
Manage Posts
Edit, unpublish, or delete existing announcements as needed.
Module Guide
Program Reports
Generate program-wide operational reports and compliance exports.
/coordinator/reports
Program Overview
Total placements, pending documents, and completion rates across all students.
Compliance Reports
Identify students with incomplete or rejected required documents.
Attendance Summary
Aggregate attendance and hours data across the program.
Export
Download reports in available formats for institutional submission.
Module Guide
Notifications
/coordinator/notifications
Proposal Forwards
When an instructor forwards a company proposal for your review.
Escalations
Issues escalated by instructors requiring coordinator attention.
Document Actions
Updates on document review activity across the program.
Account
Settings & Preferences
/coordinator/settings
Profile
Update personal and contact details
Password & 2FA
Update password and manage two-factor authentication
Appearance
Theme and display preferences
Notification Preferences
Control which alerts you receive
Help
Troubleshooting Guide
Common coordinator issues and resolution steps.
!
A student is not appearing in my student listCheck if the student is enrolled and their account is active
Verify the student has been assigned to an instructor in your program
!
I cannot see forwarded proposalsCheck that the instructor has actually forwarded (not just reviewed) the proposal
The status must be FORWARDED_TO_COORDINATOR for it to appear in your queue
!
Report export is not workingCheck your browser permissions for file downloads
Try a different browser or contact the Admin team
Escalation path
1
Try the troubleshooting steps above
2
Escalate to the Admin / Technical Team directly