Industry Partner Portal
Industry Partner Manual
Your complete guide to verifying intern attendance and submitting performance evaluations through INTRAK.
6 ModulesBase Path: /industry-partner
Your two main responsibilities
Verify Attendance
Review and verify daily attendance entries submitted by your assigned interns.
Submit Evaluations
Submit structured performance evaluations with ratings and comments for each intern.
Interns are assigned to you by the institution's coordinator. You will only see the interns under your supervision in the system.
Authentication
Login & Access
How to log in to the Industry Partner portal.
1
Open the official INTRAK URL and enter your credentials
2
Complete 2FA challenge if enabled
3
You are redirected to /industry-partner/dashboard
Your account is created by the system administrator. Contact your institution coordinator if you have not received your login credentials.
Module Guide
Your Dashboard
Overview of assigned interns and their current status.
/industry-partner/dashboard
Assigned Interns
List of all interns currently under your supervision.
Pending Verifications
Count of attendance entries awaiting your review.
Evaluation Status
Whether evaluations have been submitted for each intern.
Module Guide
Attendance Verification
Review and verify daily attendance entries submitted by your interns.
/industry-partner/attendance
Three-tab layout
The Attendance page is organized into three tabs: Logs, Scanner, and No-Work.
Logs
Review and approve/reject pending attendance entries grouped by student and date.
Scanner
Scan intern QR codes via device camera or enter tokens manually for real-time verification.
No-Work
View and approve or reject student no-work day notices.
Logs Tab
Review and verify pending attendance entries submitted by your interns.
1
Pending entries are grouped by student and date for easy review
2
Expand a student to see per-date entries — each date can have up to 2 time segments (e.g. morning + afternoon)
3
Approve — optionally add remarks, then confirm
4
Reject — remarks are required when rejecting; explain why the entry is invalid
5
View per-student summaries showing total approved hours and pending count
Scanner Tab
Scan intern QR codes for real-time attendance verification.
1
Open the Scanner tab — your device camera activates for QR scanning
2
Point the camera at the intern's QR code to scan automatically
3
Alternatively, use the manual token entry text field to type or paste the attendance token
4
Verification happens automatically upon a successful scan or token submission
No-Work Tab
View and respond to student no-work day notices.
1
Browse submitted no-work notices from your assigned interns
2
Review each notice — the student's reason and date are displayed
3
Approve or Reject each no-work notice individually
Only approved entries count toward the intern's total completed hours. Please verify entries promptly and accurately.
Verification workflow
PENDING— intern submitted, waiting for you
APPROVED— hours counted
REJECTED— not counted, intern notified
Module Guide
Intern Evaluations
Submit structured performance evaluations for your assigned interns.
/industry-partner/evaluations
Three evaluation forms
Each intern requires three separate evaluations. Select the intern, then choose the form to fill out.
Form 11
Internship Evaluation
8 weighted competencies rated 1–5 with termination checkboxes and overall comments.
Form 18
Supervisor Feedback
Star ratings on punctuality, knowledge, teamwork, task performance, policy compliance, conduct, and traits.
Form 19b
Agency Self-Evaluation
Demographic fields and multi-criterion ratings for agency-level self-assessment.
Form 11 — Internship Evaluation
1
Select the intern to evaluate
2
Rate each of the 8 weighted competencies on a scale of 1–5
3
Check the termination checkboxes if applicable (early termination reasons)
4
Add overall comments about the intern's performance
5
Submit the form, then use the Export button to download as PDF
Form 18 — Supervisor Feedback
1
Select the intern to evaluate
2
Provide star ratings for: Punctuality, Knowledge, Teamwork, Task Performance, Policy Compliance, Conduct, and Traits
3
Add written comments for qualitative feedback
4
Save as draft or Submit the completed form
5
Use the Export button to download as PDF
Form 19b — Agency Self-Evaluation
1
Fill in demographic fields (agency name, address, evaluator info)
2
Rate each criterion using the multi-criterion rating scales provided
3
Submit the completed self-evaluation
4
Use the Export button to download as PDF
Evaluation comments are visible to the intern. Be professional, specific, and constructive in your feedback.
Module Guide
Intern Documents
View documents relevant to your supervised interns — for reference only.
/industry-partner/documents
This section provides read-only access to documents relevant to your assigned interns. You cannot submit or review documents — that is handled by the institution.
Intern Documents
View submitted documents from your supervised interns for reference.
Module Guide
Announcements
Browse announcements published for all users or specifically for industry partners.
/industry-partner/announcements
Browsing announcements
1
Go to /industry-partner/announcements
2
Announcements are displayed for All users or specifically for Partners
3
Use the search bar to filter announcements by keyword
4
Click on an announcement to expand and read the full content
Announcements are published by coordinators and administrators. You can view and read them, but cannot create or edit announcements.
Account
Settings & Preferences
/industry-partner/settings
Profile
Update your name, company, and contact details
Password & 2FA
Change password and manage two-factor authentication
Appearance
Light, dark, or system theme
Notification Preferences
Control which alerts you receive
Module Guide
Notifications
/industry-partner/notifications
New Attendance Entries
Notified when an intern submits an attendance entry for your verification.
System Alerts
Platform-level alerts and institutional announcements.
Help
Troubleshooting Guide
Common industry partner issues and how to resolve them.
!
I can't see any internsInterns are assigned to you by the institution's coordinator
Contact the program coordinator if no interns appear under your account
!
I can't find an attendance entryThe intern may not have submitted an entry for that date yet
Check with the intern directly and ask them to log the entry
!
I can't submit an evaluationVerify you are selecting the correct intern
Ensure all required criteria fields are filled in before submitting
Contact the coordinator if access is blocked
For system issues, contact the institution's program coordinator. They will escalate to the Admin or technical team on your behalf.