Instructor Portal
Instructor Manual
Your complete guide to reviewing student documents, managing applications and proposals, monitoring your assigned students, and generating reports.
7 ModulesBase Path: /instructor
Your responsibilities in INTRAK
Review Documents
Approve, reject, or request resubmission of student documents with remarks.
Manage Applications
Review and decide on student company placement applications.
Review Proposals
Handle non-listed company proposals — return, reject, or forward to coordinator.
Generate Reports
Create attendance and compliance reports for your assigned students.
Your daily workflow
1
Check your Dashboard for pending review tasks
2
Review new document submissions from assigned students
3
Process any pending company applications or proposals
4
Monitor student progress and attendance compliance
5
Generate reports as needed for coordinator review
Authentication
Login & Access
How to log in and access the Instructor Portal.
Logging in
1
Open the official INTRAK URL and enter your credentials
2
Complete 2FA challenge if enabled
3
You are redirected to /instructor/dashboard
Use /forgot-password to reset your password if needed.
Module Guide
Your Dashboard
At-a-glance view of assigned student performance and pending tasks.
/instructor/dashboard
Pending Reviews
Count of documents, applications, and proposals awaiting your action.
Student Overview
Quick status of all assigned students' compliance and placement.
Quick Links
Direct access to review queues from the dashboard.
Module Guide
Student Documents
Review, approve, reject, or request resubmission of documents from your assigned students.
/instructor/documents
Reviewing a document
1
Open a pending document submission from a student
2
Review the uploaded file or form submission
3
Choose: Approve, Reject, or Request Resubmission
4
Add a remark (required for Reject and Resubmission)
5
Submit your decision — student is notified automatically
Document statuses
PENDING— awaiting your review
APPROVED
REJECTED
RESUBMISSION_REQUESTED
Always include clear, actionable remarks when rejecting or requesting resubmission so students know exactly what to correct.
Module Guide
Company Applications
Review and decide on company placement applications submitted by your students.
/instructor/applications
Reviewing an application
1
Open a PENDING application from your student list
2
Review the company details and student's eligibility
3
Approve or Reject the application with context
4
Approved students gain access to Attendance and Evaluation modules
Once you approve a placement, the student's attendance logging becomes active. Ensure all required pre-deployment documents are submitted first.
Module Guide
Company Proposals
Review non-listed company proposals submitted by students. You are the first reviewer before the coordinator.
/instructor/company-proposals
Your 3 possible actions
Return for Correction
Send the proposal back to the student with remarks on what needs to be fixed.
Reject
Reject the proposal outright if the company is not suitable.
Forward to Coordinator
Approve the proposal for coordinator-level final review and decision.
Proposal flow after your action
1
Student submits → SUBMITTED_TO_INSTRUCTOR
2
You return → RETURNED_BY_INSTRUCTOR
3
You reject → REJECTED_BY_INSTRUCTOR
4
You forward → FORWARDED_TO_COORDINATOR
Module Guide
Your Students
View profiles, timelines, and activity records for all students assigned to you.
/instructor/students
Student Profiles
View personal details and contact information for each assigned student.
Activity Timeline
See the full history of submissions, approvals, and placements.
Compliance Status
Check which required documents each student has completed.
Placement Info
View which company and supervisor each student is assigned to.
Module Guide
Reports & Monitoring
Generate attendance and compliance reports for your assigned students.
/instructor/reports
Attendance Reports
View and export attendance summaries per student.
Compliance Reports
Track document completion rates and identify gaps.
Export
Download report outputs where enabled in the UI.
Module Guide
Notifications
Alerts for student submissions, actions, and workflow updates.
/instructor/notifications
New Submissions
Notified when a student submits a document or application.
Proposal Updates
Alerts when students submit or update partnership proposals.
Coordinator Actions
Updates when a coordinator takes action on a forwarded proposal.
Account
Settings & Preferences
Manage profile, password, security settings, and appearance preferences.
/instructor/settings
Profile
Update personal details
Password
Change your current password
Two-Factor Authentication
Enable/disable 2FA and manage backup codes
Appearance
Light, dark, or system theme
Notification Preferences
Control notification channels
Help
Troubleshooting Guide
Common instructor issues and how to resolve them.
!
I can't see a student's documentsConfirm the student is assigned to you under Students
Check with your coordinator if the assignment is missing
!
A module or feature is not visibleEnsure you are logged in with the Instructor role
Some features are condition-based — check workflow status
!
I can't forward a proposalVerify the proposal is in SUBMITTED_TO_INSTRUCTOR status
Ensure you have added any required remarks before forwarding
Escalation path
1
Try the troubleshooting steps above
2
Escalate to your Coordinator
3
Coordinator escalates to Admin / Technical Team